| Pre-Qualification Criteria |
RFP Notice No.: WSC/193/HR/ADMIN/2024-25/2997/D
Published on: 29 November 2025
1️⃣ Scope of Work
The project has two major components:
Part–1: Supply, Installation & Commissioning of Hospitality Lab Equipment
The selected agency must:
- Supply, install, test & commission state-of-the-art Hospitality & Hotel Operations lab equipment, mock hotel setups and training equipment.
- Deliver the entire equipment list (71 categories) including espresso machines, bar tools, kitchen utilities, laundry equipment, tableware, room service equipment, etc.
- Complete supply & installation within 60 days from contract signing.
- Provide 2-year comprehensive warranty on all supplied items.
- Ensure all equipment meets national & international standards.
Part–2: End-to-End Skill Training in Hospitality Sector
The selected agency must deliver:
✔ Candidate Mobilization & Counselling
- Mobilize, counsel and register trainees (linked with Aadhaar).
- Provide realistic job information, job roles, salary expectations, risks & opportunities.
✔ Training Delivery
- Batch size: 240 candidates per session.
- Ensure minimum dropout, provide classroom + lab training.
- No subcontracting/franchising is allowed.
- Cover consumables, trainer quality, lab usage.
✔ Manpower Deployment
Minimum staffing:
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Position
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Qualification
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Experience
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Course Manager – Hotel Ops
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Degree/Master’s in Hotel/Hospitality/Business
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5 yrs
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Technician – Hotel Ops
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Diploma in Hospitality/Hotel Mgmt
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3 yrs
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Trainer – Hotel Ops
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Degree/Diploma in HM/Hospitality
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3 yrs
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Course Manager – F&B
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Degree in hospitality
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5 yrs
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Trainer – F&B
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Degree/Diploma in HM/F&B
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3 yrs
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Technician
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Diploma in HM
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3 yrs
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Mobilizer
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12th pass
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2 yrs
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Counsellor
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Graduate (Psychology preferred)
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2 yrs
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✔ Assessment & Certification
- Assessment & certification by ITEES, Singapore.
- Training partner must conduct internal assessments.
- Reassessment cost (if trainee fails) borne by training partner.
✔ Placement & Tracking
- Minimum 70% placement mandatory to receive full payment.
- Placement within 3 months after certification.
- Maintain placement records (offer letter, salary slips, PF/ESIC, etc.)
- Track candidates monthly for 12 months.
2️⃣ Pre-Qualification (PQ) Criteria
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Criteria
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Requirement
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Legal Entity
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Skill agency/industry partner/educational institute/Govt. body registered in India
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PAN & GST
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Mandatory
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Experience
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Min. 5 years experience in setting up Hospitality Training Centres/COEs
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Work Orders
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3 projects ≥ ₹25 lakh each OR 2 projects ≥ ₹37.5 lakh OR 1 project ≥ ₹75 lakh (in last 5 years)
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Average Turnover
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₹3 crore (FY 2022–23, 2023–24, 2024–25)
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Profit
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Profit-making in all last 3 years
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Blacklisting
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Should NOT be blacklisted
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3️⃣ Eligibility / Technical Evaluation (100 Marks)
Minimum 70 marks required.
Break-up:
- Turnover – 25 marks
- Experience – 20 marks
- Number of similar projects – 30 marks
- Local Office in Bhubaneswar – 5 marks
- Technical Presentation – 20 marks
4️⃣ Financial Criteria
- Quote per-candidate cost including all components:
- Mobilization
- Training delivery
- Consumables
- Assessment
- Placement
- Tracking
- Price to be exclusive of taxes.
- QCBS eva luation weightage: Technical 70% + Financial 30%.
5️⃣ Tender Fee & EMD
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Fee Type
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Amount
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Mode
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Processing Fee
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₹11,800 (non-refundable)
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DD/Pay Order
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EMD
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₹3,00,000 (refundable)
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DD/Bank Guarantee
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6️⃣ Submission Guidelines
- Submission mode: Speed Post / Registered Post / Courier only
No hand delivery, no online submission.
- Envelope system:
- Envelope 1 → Processing Fee, EMD, Pre-qualification documents, Technical Bid
- Envelope 2 → Financial Bid
- All envelopes must be sealed and clearly labelled.
7️⃣ Important Dates
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Event
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Date / Time
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RFP Publication
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29 Nov 2025
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Pre-Proposal Queries Deadline
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9 Dec 2025 – 5 PM
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Virtual Pre-Bid Meeting
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10 Dec 2025 – 11:30 AM
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Proposal Submission Deadline
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24 Dec 2025 – 2:00 PM
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Opening of Technical Proposal
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24 Dec 2025 – 4:30 PM
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Opening of Financial Bid
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To be notified to qualified bidders
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8️⃣ Contract & Payment Terms
Part-1 (Equipment Supply)
- 90% on delivery and installation
- 10% after acceptance & successful training
Part-2 (Training Delivery)
Milestone-based payments:
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Milestone
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% Payment
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Batch Inception
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20%
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Completion of 1st Quarter
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20%
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Completion of 3rd Quarter
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30%
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Certification & Placement
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20%
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6-Month Tracking
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10%
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Placement below 70% → payments reduced proportionately.
9️⃣ Other Conditions
- Contract duration: 1 year, extendable up to 2 additional years.
- No subcontracting / no franchising allowed.
- Performance Guarantee: 5% of contract value.
- Penalty for delays: 1% per fortnight, max 10%.
- Legal jurisdiction: Bhubaneswar, Odisha.
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