Key Details

1. Issuer: Seamen’s Provident Fund Organization (SPFO), an autonomous body under the Ministry of Ports, Shipping, and Waterways.
2. RFP Release Date: 16th January 2025.
3. Proposal Submission Deadline: 12th February 2025, 15:00 Hrs.
4. Pre-Bid Meeting: 31st January 2025, SPFO Conference Hall, Mumbai.
5. Estimated Timeline:
   • Test Run: 6 months from the work order.
   • Annual Maintenance Contract (AMC): 1 year post-test run.

Scope of Work

1. Software Customization:
   • Upgrade Tally ERP 9 to the latest version.
   • Customize Tally for SPFO’s financial reporting needs (Income & Expenditure, Balance Sheet, Schedules, etc.).
   • Generate MIS and statutory compliance reports (GST, Income Tax, etc.).
2. Integration:
   • Integrate Tally ERP 9 with SPFO’s other applications.
3. Training:
   • Conduct training sessions for SPFO staff on the customized software.
4. Maintenance:
   • Provide AMC, including software updates, server monitoring, and troubleshooting.
   • Address vulnerabilities identified during security audits.

Eligibility Criteria

1. Organization Type:
   • Registered CA firms with ICAI, in existence for at least 5 years.
2. Experience:
   • Minimum 8–10 years of professional experience.
   • Successfully executed 3 similar projects (Tally customization, training, maintenance).
3. Turnover:
   • Average annual turnover of ₹1.5 crore in the last 3 financial years.
4. Location:
   • Preference for firms with a head office in Mumbai.
5. Team:
   • Minimum 8 partners, including 5 ICAI fellows, and at least 40 staff (mix of CAs, semi-qualified staff, and others).
6. Expertise:
   • Demonstrated experience in Tally customization, accounts finalization, and taxation.
   • Tally technical expert mandatory on the team.

Evaluation Criteria

1. Technical Bid (70% weightage):
   • Financial turnover, project experience, team qualifications, and proof of concept presentation.
   • Minimum 70% score required to qualify for financial bid evaluation.
2. Financial Bid (30% weightage):
   • L1 bidder (lowest financial bid) will be awarded the contract.

Financials

1. Fees:
   • Tender Fee: ₹5,000 (non-refundable).
   • EMD: ₹50,000 (refundable).
   • Payment via NEFT/RTGS to SPFO’s designated account.
2. Payment Terms:
   • 50% after customization completion.
   • 50% after the test run.
   • 10% of running bills retained as a security deposit, refunded after 6 months of the contract period.

Penalties

1. Major Issues:
   • ₹500/day penalty for unresolved issues beyond 15 days.
2. Minor Issues:
   • ₹500/day penalty for unresolved issues beyond 3 days.

Submission Details

1. Mode: Submit online and send supporting documents to SPFO’s Mumbai office.
2. Required Documents:
   • PAN, GST registration.
   • Financial statements and project experience certificates.
   • Non-disclosure undertaking (NDU) and authorization certificate.

Contact Information

• Address: SPFO, "Krupanidhi" Building, 3rd Floor, 9, Walchand Hirachand Marg, Ballard Estate, Mumbai – 400001.
• Email: spfo-commr@spfo.gov.in.
• Phone: 022-22616202 / 22616925.

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