Key Tender Details

Scope of Work

The selected bidder will be responsible for providing catering and refreshment-related services as per the approved rate contract. The scope includes:

1. Tea and coffee supply on per-cup basis.
2. Snacks arrangement on per-person basis.
3. Simple lunch packets.
4. Special lunch packets.
5. Full meal / catering arrangement.
6. Drinking water through campers and 1-litre bottles.
7. Services at district headquarters and other locations within Churu district as required by the department.
8. Ensuring good quality food, hygiene and timely supply.
9. Compliance with all applicable food safety, tax and procurement requirements.

The bidder will be responsible for any loss, complaint or issue arising due to poor-quality food or service.

BOQ / Financial Bid Items

The financial rates must be quoted only in the BOQ format. The tender includes rates for the following categories:

Pre-Qualification Criteria

Bidders should meet the following pre-qualification conditions:

1. The bidder must be a registered firm/service provider.
2. The bidder must have professional, technical, financial and managerial capability to execute the work.
3. The bidder must have fulfilled applicable tax obligations.
4. The bidder must not be insolvent, under receivership or legally disqualified.
5. The bidder/directors/officers should not have been convicted of criminal offences related to professional conduct, false statements or procurement misrepresentation.
6. The bidder must not have a conflict of interest affecting fair competition.
7. The bidder should submit declarations as required under the Rajasthan Transparency in Public Procurement Act, 2012.

Eligibility Criteria

Eligible bidders must submit proof of the following:

1. GST Registration Certificate.
2. PAN Card.
3. Latest GSTR-3B copy.
4. Valid Food License.
5. Non-blacklisting affidavit on ₹50 non-judicial stamp paper.
6. Signed bid form by authorised person.
7. Audited accounts / turnover certificate for FY 2022-23, 2023-24 and 2024-25.
8. Experience documents / supply orders as required.
9. Digital signature for online bid submission.
10. All tender documents signed and uploaded as per e-procurement requirements.

Financial Criteria

Tender Fee, EMD and Payment Details

Payment Mode

The EMD, tender fee and e-tender processing fee must be paid through NEFT / RTGS / Other Money Transfer System in favour of ADPC SMSA CHURU. While submitting the online bid, the bidder must select the DD Option on the e-procurement portal and enter the Transaction ID / UTR No. / NEFT / RTGS receipt details.

Cash, DD and banker’s cheque will not be accepted by the office.

Bank Details

EMD Exemption

EMD exemption/concession is conditional and will apply only to eligible categories as per the Rajasthan Transparency in Public Procurement Act, 2012 and applicable rules. General bidders must submit the prescribed EMD of ₹30,000. Eligible exempted entities may be required to submit a Bid Securing Declaration or applicable reduced security as per rules.

Submission Mode

Important Deadlines

Document Checklist

Bidders should prepare and upload/submit the following documents:

1. Duly signed original bid form.
2. GST Registration Certificate.
3. PAN Card copy.
4. Audited accounts for FY 2022-23, 2023-24 and 2024-25 or turnover certificate.
5. CA-certified turnover certificate, wherever applicable.
6. Non-blacklisting affidavit on ₹50 non-judicial stamp paper.
7. Payment proof / transaction receipt for tender fee, EMD and processing fee.
8. Latest GSTR-3B copy.
9. Valid Food License copy.
10. Relevant supply orders / experience certificates.
11. Bidder qualification declaration.
12. Code of integrity and no conflict of interest declaration.
13. Bid Securing Declaration, if claiming exemption under eligible category.
14. Signed and scanned copy of all tender documents.
15. Financial BOQ duly filled online.
16. Any corrigendum/addendum compliance document, if issued.