Key Tender Details

Scope of Work

The consultancy assignment includes PMC services for the electric gas crematorium project in Mandya Municipality. The consultant will support the client in monitoring the quality, quantity and technical execution of the works.

The major scope includes:

1. Project management consultancy for the crematorium building work.
2. Quality monitoring, quality control and on-site technical guidance.
3. Quality and quantity assurance during project execution.
4. Inspection of works before commencement, during execution and after completion.
5. Testing of materials and collection of samples where required.
6. Verification of workmanship and compliance with specifications.
7. Issuing inspection reports, quality reports and quantity certification.
8. Identifying defective or substandard work and recommending corrective measures.
9. Coordinating with CMC / ULB officials and contractors.
10. Supporting progress review meetings and monitoring project milestones.
11. Issuing interim quality and quantity certificates for progressive payments.
12. Checking the final bill and issuing final certification after completion.
13. Submission of reports and as-built drawings as required.

Pre-Qualification Criteria

Bidders should meet the following pre-qualification conditions:

1. The bidder must be validly registered with a Central or State Government registering authority.
2. The bidder should have minimum 5 years of experience in civil engineering consultancy services.
3. The bidder should have experience in similar consultancy / PMC services.
4. The bidder should have successfully completed at least one similar nature service or project costing not less than ₹2 crore during the specified period.
5. The bidder should have satisfactorily carried out independent PMC for building construction work of value not less than ₹8 crore in the last 5 financial years for a Central Government, State Government department or Government undertaking.
6. The bidder should have own or joint venture NABL / ISO certified civil engineering material testing laboratory facilities.
7. The bidder should have in-house technically qualified staff with relevant qualifications and experience.
8. The bidder should have full-fledged office facilities, including telephone, computer, printer, email and required software such as MS Office and MS Project.
9. The bidder should not be under any declaration of ineligibility for corrupt or fraudulent practices issued by the Government of Karnataka.

Eligibility Criteria

Eligible bidders must submit documentary proof for the following:

1. Valid registration certificate.
2. Relevant ISO / accreditation / registration certificate, wherever applicable.
3. Similar work completion certificate issued by competent authority.
4. In-house staff details with qualification and work experience.
5. NABL / ISO certified laboratory proof or joint venture agreement with certified laboratory.
6. Ownership documents of material testing laboratory / laboratory equipment.
7. Vehicle documents for mobile testing facility, including RC, fitness certificate and insurance.
8. PAN / TIN details.
9. GST registration.
10. EPF enrolment copy.
11. Income tax returns for the last three years.
12. Audited financial statements certified by Chartered Accountant.
13. K-form / liquid asset / credit facility certificate from a nationalized or scheduled bank.
14. Anti-collusion certificate and other declarations required under the tender document.

Financial Criteria

The tender includes significant financial qualification requirements for consultancy firms.

Technical Evaluation

The tender follows a technically eligible and least cost selection process. Technical proposals will be evaluated first, and only technically responsive bidders will move to financial evaluation. The RFP indicates a 100-point technical evaluation structure, covering specific experience, project management, quality monitoring, performance evaluation and knowledge transfer / language suitability.

Key Personnel Requirement

The consultant is expected to provide qualified technical staff for the assignment. The requirement includes:

Submission Guidelines

Bidders must submit their technical and financial bids only through the Karnataka KPPP e-Procurement portal. The tender follows a two-cover system.

Important submission conditions:

1. Technical and financial proposals must be uploaded online only.
2. All eligibility and qualification documents must be uploaded with the bid.
3. Missing documents may lead to rejection or disqualification.
4. Technical proposal must not include financial information.
5. Financial bid should be quoted as per the tender format.
6. Conditional tenders will be rejected.
7. EMD and tender processing fee must be credited through e-payment before the bid submission deadline.
8. EMD paid in parts may be liable for rejection.
9. Original documents may be required for verification during evaluation.
10. The successful bidder must submit performance security as required after acceptance of the financial bid.

Document Checklist

Bidders should keep the following documents ready before submitting the tender:

1. Covering letter as per tender format.
2. Consultant / firm details as per Appendix format.
3. Company / firm registration certificate.
4. ISO / NABL / accreditation certificate, wherever applicable.
5. PAN card / TIN details.
6. GST registration certificate.
7. EPF enrolment copy.
8. Income tax returns for the last three years.
9. Audited balance sheet and profit & loss statement certified by Chartered Accountant.
10. Annual turnover certificate.
11. UDIN-based CA certificate, wherever required.
12. Similar work completion certificate.
13. Work done certificate from competent authority, not below Executive Engineer rank.
14. Details of in-house staff with qualification and experience.
15. Key personnel CVs and deployment details.
16. Laboratory ownership documents or joint venture / MoU with accredited laboratory.
17. NABL / ISO laboratory accreditation proof.
18. Mobile laboratory photos.
19. Vehicle RC, fitness certificate and insurance documents for mobile lab facility.
20. K-form / liquid asset / credit facility certificate from nationalized / scheduled bank.
21. Anti-collusion certificate.
22. Technical methodology and work plan.
23. Team composition and task assignment.
24. Financial proposal as per prescribed format.
25. EMD and tender fee payment proof.
26. Any other certificates required under the KPPP portal.

Important Dates

Tender Fee and EMD

The portal data mentions a tender fee of ₹500 and EMD of ₹5,000. However, the RFP document contains a separate EMD reference of ₹1,00,000. Bidders are advised to verify the final payable EMD and tender fee directly on the KPPP portal before submission.