Key Tender Details

Scope of Work

The selected agency will be responsible for the maintenance and operation of existing Fire Fighting Systems, including detection and protection systems, installed at the following WBIDFC premises:

1. Registered Office of WBIDFC Ltd., 36A, Hemanta Basu Sarani, Kolkata – 700001
2. Administrative Office of WBIDFC Ltd., 24, Hemanta Basu Sarani, Kolkata – 700001

The scope includes:

1. Maintenance and operation of fire fighting systems installed at both office locations.
2. Deployment of skilled personnel for 24-hour service at the Registered Office.
3. Operation and maintenance of fire systems including pumps and related equipment.
4. Ability to handle emergency situations along with the people present at the site, mainly security guards.
5. Training of Security / Other Personnel designated by the Corporation during fire hazards or incidents.
6. Ensuring the safety of deployed fire personnel.
7. Providing all instruments, tools and equipment required for day-to-day maintenance.
8. Ensuring deployed fire personnel remain in uniform during working hours or when present for service at WBIDFC premises.

Pre-Qualification and Eligibility Criteria

Bidders must satisfy the following minimum eligibility requirements:

Financial Criteria

The bidder must have an average yearly turnover of ₹15.0 lakh in similar work with Government, Government Undertaking, Autonomous Bodies, Statutory Bodies, Local Bodies or Reputed Corporates for the last three financial years.

The bidder must submit financial documents including Income Tax Returns and audited financial statements as specified in the document checklist.

Tender Fee, EMD and Security Deposit

Important Dates and Deadlines

Required Document Checklist

Bidders should submit duly signed and stamped copies of the following documents along with the bid:

1. Valid Trade License of the firm / company – Mandatory
2. PAN Card – Mandatory
3. GST Registration Certificate – Mandatory
4. Professional Tax Enrolment and Registration Certificate, if any
5. EPF and ESI Registration Certificates, if any
6. Income Tax Returns for last three Assessment Years: 2023-24, 2024-25 and 2025-26 – Mandatory
7. Audited Balance Sheet and Profit & Loss Account for FY 2022-23, 2023-24 and 2024-25 – Mandatory
8. Work Orders / credentials for similar work during the last three financial years – Mandatory
9. Partnership Deed, Memorandum and Articles of Association or Bye-laws, as applicable – Mandatory
10. ISO Certificate, if any
11. MSME / UDYAM Certificate or SME certificate, if claiming exemption
12. Technical Bid details as per Annexure-I
13. Financial Bid / BOQ as per Annexure-II, to be filled online
14. Any other clarification, original document or hard copy requested by the Tender Evaluation Committee during evaluation

Submission Guidelines

The tender must be submitted online through the West Bengal e-Tender portal using a valid Digital Signature Certificate. The technical bid and financial bid must be submitted concurrently in separate folders as per the prescribed tender structure.

Key submission instructions include:

1. Bidders may download the e-tender document from wbtenders.gov.in.
2. Technical Bid, Part-I, must be submitted as per Annexure-I.
3. Financial Bid, Part-II, must be submitted online as per Annexure-II / BOQ.
4. The Financial Bid will be opened only for bidders qualifying in the Technical Bid.
5. Bids will be evaluated on the basis of quoted price among bidders fulfilling the eligibility criteria.
6. The eligible bidder quoting the L1 price may be awarded the work, subject to compliance with tender terms.
7. Bids will remain valid for 60 days from the last date of submission.
8. Incomplete bids or incorrect information may lead to rejection.
9. Corrigendum, if any, will be notified on WBIDFC’s website and the e-tender portal.

Payment and Rate Conditions

The rates quoted in the financial bid are exclusive of GST. GST will be paid extra as applicable. Maintenance charges will be paid on a monthly basis, and the monthly maintenance charge will remain fixed throughout the contract period if the terms and conditions remain unchanged.

Payments will be released after approval of the competent authority and based on invoices submitted by the agency. Under normal circumstances, payment may be released within 45 days from the invoice date, subject to statutory deductions.

SkillCouncils.com Tender Classification