Key Tender Details

Scope of Work

The selected agency will be responsible for providing a hired car with driver for the Regional Training Centre, Jejuri. The vehicle must be available as per instructions from the concerned officer and may be required on short notice.

The scope includes:

1. Providing a car such as Etios, Swift Dzire, Indigo or similar vehicle.
2. Providing a qualified driver with a valid driving licence and required transport badge/licence.
3. Maintaining the vehicle in good running condition.
4. Bearing all vehicle maintenance, driver salary, fuel, engine oil, lubricants, RTO taxes, insurance and statutory charges.
5. Ensuring the vehicle has valid registration, tourist permit, fitness certificate, insurance, PUC and other applicable documents.
6. Making a replacement vehicle available if the assigned vehicle is under repair or unavailable.
7. Maintaining a daily logbook with journey details, kilometres, timing and places visited.
8. Ensuring availability during normal duty hours from 09:00 AM to 07:00 PM.

Pre-Qualification Criteria

Bidders must submit required vehicle, tax, registration and compliance documents in Envelope 1. Only bidders meeting the document and eligibility requirements will have their price bid opened.

The bidder must provide:

1. Vehicle taxation certificate.
2. Insurance policy certificate.
3. Vehicle fitness certificate.
4. Vehicle registration certificate.
5. Tourist permit certificate.
6. PAN card.
7. Professional tax registration/details.
8. Valid Shop Act & Establishment Registration / Udyog Aadhaar / Udyam Registration / Gram Panchayat NOC.
9. GST registration number, if applicable.
10. Valid Pollution Under Control Certificate.
11. Valid driving licence of the driver.

If any certificate or licence expires during the contract period, the bidder must renew it and submit a renewed copy to the office.

Eligibility Criteria

The bidder should be capable of providing a roadworthy vehicle with a qualified driver. The vehicle must be suitable for travel across the operating area as instructed by MSETCL.

Important eligibility conditions include:

1. Vehicle registration should not be before December 2017. If the vehicle is registered before December 2017, the quotation will not be considered.
2. The vehicle must have valid statutory documents and permits.
3. The driver must be polite, punctual, free from illicit habits and must hold a valid driving licence.
4. The driver’s details such as name, address, phone number, licence number, batch number and validity must be submitted to the office.
5. The vehicle must be self-starting and in good mechanical condition.
6. The vehicle must have good tyres and a serviceable spare tyre.
7. The driver must not carry outside passengers or luggage while the vehicle is used for MSETCL work.
8. The agency must arrange replacement of a similar vehicle if the deployed vehicle is unavailable due to repairs.

Financial Criteria and Cost Details

Schedule of Rates Mentioned in Tender

GST at 5% will be paid extra, if applicable.

Tender Fee, EMD and Security Deposit

The tender document does not mention any tender fee or Earnest Money Deposit. However, the successful bidder must submit a Security Deposit equal to 5% of the total order value within 15 days from the date of receipt of order or LOI.

The security deposit may be submitted by Cash, Demand Draft, Bank Guarantee or Fixed Deposit in a nationalised or scheduled bank. The security deposit will be refundable after successful completion of the contract, subject to NOC from the operating officer.

Submission Guidelines

The bidder must submit the offer in two separate sealed envelopes, placed inside one main sealed envelope. The main envelope must be properly superscribed with the subject of the work.

Envelope 1: Technical / Pre-Qualification Documents

This envelope should contain all required certificates, registrations, permits and compliance documents.

Envelope 2: Price Bid

This envelope should contain only the price bid in the prescribed schedule format. The bidder must quote above, below or at par in percentage against the total estimated amount. Bidders should not quote item-wise above, below or at par. Any such price bid may be rejected.

Important Submission Conditions

1. Submission must be made offline in sealed envelopes.
2. Offers through fax or email will not be accepted.
3. Conditional quotations will be rejected.
4. Incomplete quotations or quotations without proper sealing/superscription may be rejected.
5. The authority reserves the right to accept, reject or cancel any or all quotations without assigning reasons.
6. The office will not be responsible for postal delay.

Document Checklist for Bidders

Important Dates