Key Tender Details

Required Summary Table for SkillCouncils.com

Scope of Work

The tender is for the supply of a vehicle on monthly hire basis to the PWD Quality Assurance Sub Division, Ballari. The selected bidder will be responsible for providing a suitable vehicle along with a qualified driver for official departmental use.

The vehicle should preferably be of the following category or equivalent:

• Swift Dzire
• Toyota Glanza
• Ertiga
• Air-conditioned vehicle with required facilities

The vehicle must be suitable for monthly usage and should be available as per the requirements of the department. The tender condition also specifies that the vehicle may be required to run up to 2,500 km per month.

Pre-Qualification Criteria

No separate turnover-based or net-worth-based pre-qualification criteria are specified in the uploaded tender data. However, bidders must comply with the general eligibility, technical and vehicle-related requirements mentioned in the tender.

Key pre-qualification expectations include:

1. Bidder must not be blacklisted or declared ineligible for corrupt or fraudulent practices by the Government of Karnataka or any government authority.
2. Conditional tenders will not be accepted.
3. Bidder must ensure timely payment of tender fee and EMD through the e-Procurement system.
4. All uploaded documents should be original scanned copies and may be verified by the Executive Engineer before approval.
5. Bidder must comply with all terms and conditions of the tender document and applicable KTPP rules.

Eligibility Criteria

Interested bidders should meet the following eligibility conditions:

1. The bidder should be legally eligible to participate in government tenders.
2. The bidder should not be under any declaration of ineligibility for corrupt or fraudulent practices.
3. The bidder should provide a valid vehicle with updated documents.
4. The vehicle should not be older than the 2020 model/make.
5. The vehicle must have valid registration, insurance, emission certificate and permit.
6. The engaged driver must hold a valid driving licence.
7. The driver should have at least 5 years of driving experience.
8. Bidder must bear all operational costs including fuel, driver salary/remuneration, repairs and maintenance.
9. Any lapse or misconduct during the agreement period may lead to cancellation of the tender agreement and forfeiture of security deposit.

Financial Criteria

The tender data does not mention any specific requirement for minimum annual turnover or net worth. However, the following financial conditions are applicable:

1. Estimated Contract Value: ₹3,60,000
2. Tender Fee: ₹500
3. EMD: ₹9,000
4. Security Deposit: 5% of tender cost
5. GST: Bidder must quote rates excluding GST; GST at 18% will be paid separately.
6. In case of an unbalanced bid, the difference between the estimated amount and quoted contract amount may need to be deposited in the form of FDR.
7. If the successful bidder fails to enter into an agreement within 20 days of issue of Letter of Acceptance after remitting required security deposit/unbalanced bid amount, the EMD may be forfeited.

Tender Fee and EMD Details

Important payment conditions:

1. Tender fee is non-refundable.
2. EMD payment through e-Payment mode must be made as one single transaction.
3. Part payments may lead to rejection.
4. Bidder must ensure credit of tender processing fee and EMD before the last date and time of bid submission.

Submission Guidelines

Bidders must submit their bids online through the KPPP e-Procurement portal under the Two Cover system. The bidder is responsible for ensuring browser compatibility, internet connectivity and successful submission before the deadline.

Important instructions:

1. Submit the bid before 19 June 2026, 04:00 PM.
2. Upload scanned original copies of all required documents.
3. Ensure tender fee and EMD are credited before the bid submission deadline.
4. Conditional tenders will not be accepted.
5. Any corrigendum, date change or modification will be published only on the KPP/KPPP portal.
6. The department will not be responsible for portal access issues, internet problems or technical glitches at the bidder’s end.
7. If the scheduled date falls on a general holiday, the next working day will apply.Important Dates and Deadlines

Document Checklist

Bidders should keep the following documents ready for online submission:

Key Compliance Notes for Bidders

1. Vehicle must be model year 2020 or later.
2. Vehicle should be AC and suitable for official departmental use.
3. Driver must have valid licence and minimum 5 years’ experience.
4. All vehicle-related costs including fuel, salary, repairs and maintenance will be borne by the supplier.
5. Department will not pay separate operational charges beyond approved tender terms.
6. The competent authority reserves the right to reject any or all tenders without assigning reasons.
7. Lowest bid acceptance is not mandatory.
8. Bidders should verify all details from the official tender document and KPPP portal before final submission.