Tender Overview

1. The NIT states that the estimated amount is ₹23,99,907, EMD is ₹47,998, completion period is 10 months, and security deposit is 3% of the tendered/contracted value. It also states that no exemption is available towards EMD.

Required Details Table

Scope of Work

1. The tender is for the supply of various articles/items required for conducting a one-month training course for Promotee DR/Fr. & FG at West Bengal Forest School, Dow-Hill, Kurseong. The work includes supply and support items connected with training delivery, classroom activities, uniforms, tours, teaching support and closing ceremony arrangements.

Major scope components include:

1. Inaugural session arrangements.
2. Educational tour support, including hiring of touring vehicle/bus, accommodation for trainees and medicine.
3. Study material and stationery for classroom use.
4. Procurement of GPS/survey equipment for GIS survey-related training.
5. Computer and peripheral operation/maintenance support.
6. PT uniforms/tracksuits, sports uniforms and training kits.
7. PT/game instructor, computer teacher and guest faculty honorarium support.
8. Sweeping, cleaning, helping and waste disposal support at the training centre.
9. Sports, co-curricular, organising and cultural activities.
10. Repair/servicing/plumbing/electrical works and drinking water arrangements.
11. Sanitiser, health care and first-aid related supplies.
12. Certificates, folders, lunch/tea/snacks for invited officers, group photo, medals, sports prizes and stage/hall decoration.

The NIT also states that item-wise/partial bidding is not allowed, samples must be approved before supply, and payment will be made after completion of work and certification by the Course Coordinator or authorised officer.

Pre-Qualification Criteria

Bidders should meet the following broad pre-qualification requirements:

1. Must be a valid contractor/vendor eligible to participate in the West Bengal e-Tendering system.
2. Must have proper licence for engaging labourers on contract, wherever applicable.
3. Must have experience in similar nature of work under Government sector/Government undertaking.
4. Must not have been debarred by Forest Department, PWD, Housing Department, CPWD, MES, Railways or other government organisations during the last 5 years.
5. Must not have abandoned any work or had any contract rescinded during the last 5 years.
6. Conditional or incomplete tenders will not be accepted.

Eligibility Criteria

1. Eligible bidders may participate as an individual, proprietor, partnership firm, registered company, registered unemployed engineers’ cooperative society or labour cooperative society, subject to submission of relevant registration and authorisation documents.
2. For partnership firms, the registered partnership deed is required. For companies, MOA, AOA, company registration certificate and registered power of attorney are required. Cooperative societies must provide NOC, bye-laws, area of operation details, board details and audit/AGM records as applicable.

Financial Criteria

The financial eligibility conditions include:

1. Minimum annual turnover should be at least 100% of the estimated project cost in the last three preceding years.
2. Bidder should have completed similar work during the last five years:
3. Bidder should have made profit after tax in the relevant financial years as required in the NIT.
4. Profit and loss account, balance sheet and audit/tax audit report for the last three financial years are required.

Tender Fee and EMD

1. The uploaded NIT does not clearly mention any separate tender fee. The EMD amount is ₹47,998. The document specifically states that EMD should be deposited through draft/hard copy addressed to the Director, West Bengal Forest School, Dow-Hill, and that there is no EMD exemption for eligible contractors.
2. The successful bidder must also deposit 3% security money within 7 days from acceptance of tender, as per the security deposit clause.

Submission Guidelines

1. The tender is to be submitted through the West Bengal e-Tender portal using a valid Digital Signature Certificate. Contractors must register on the e-Procurement system, download the NIT/tender documents, and submit technical and financial proposals in the required folders.

The bid submission structure includes:

1. Technical Proposal: NIT, prescribed forms, affidavit, ITB, general terms and conditions, technical specification and required statutory/non-statutory documents.
2. Financial Proposal: BOQ file with quoted rates, uploaded digitally.
3. EMD: To be submitted offline/physically as specified in the NIT.
4. Bidders must track and upload any addendum/corrigendum, if issued.
5. Financial bids will be opened only for technically qualified bidders.

Important Deadlines

Document Checklist

Bidders should prepare the following documents:

1. EMD proof / draft.
2. Professional Tax deposit receipt challan.
3. GST registration certificate and latest GST return.
4. Latest Income Tax Return acknowledgement.
5. PAN card.
6. Voter ID card.
7. ESI and EPF registration certificate, wherever applicable.
8. Trade licence for proprietorship firm.
9. Registered partnership deed and power of attorney for partnership firm.
10. Company registration certificate, MOA, AOA, registered power of attorney and trade licence for company bidders.
11. Cooperative society documents, NOC, bye-laws, AGM minutes and audit report, where applicable.
12. Experience profile and list of completed similar projects.
13. Completion certificates from concerned authority, not older than 5 years.
14. Proof of minimum 40% credential for same nature of work.
15. Authenticated machinery/laboratory invoices, challans and way bills, if applicable.
16. Income Tax Returns for turnover proof.
17. Payment certificate issued by concerned supervisor.
18. Profit and loss account and balance sheet for last 3 financial years.
19. Audit report / tax audit report.
20. Structure and organisation details as per Form III.
21. Affidavit declaring no adverse report/debarment.