Pre-Qualification Criteria
Key Tender Details
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Particular
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Details
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Tender Title
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Request for Proposal for Catering Services for Training, Workshops and Capacity Building Programs of Regional Institute of English, South India
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Tender Number
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DPI/2026-27/SE0440/CALL-2
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Department
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Department of Public Instruction, Government of Karnataka
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Client / Procuring Entity
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Regional Institute of English, South India, Bengaluru
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Tender Category
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Government Tender
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Industry
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Catering Services / Canteen Services / Food Services
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Location
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Regional Institute of English, South India, Jnanabharathi Campus, Bengaluru, Karnataka – 560056
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Contract Period
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12 months
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Estimated Cost
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₹70.00 lakh as per RFP scope; portal item rate indicates ₹210 per person per day
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Bid System
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Two-Cover / Two-Tender Document System
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Selection Method
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Quality and Cost Based Selection (QCBS)
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Technical Weightage
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85%
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Financial Weightage
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15%
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Bid Validity
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90 days
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Submission Portal
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Karnataka Public Procurement Portal
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Submission Mode
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Online only
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Tender Fee
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₹500
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EMD Amount
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₹1,40,000
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EMD Exemption
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No. MSME/SSI EMD exemption is not applicable as per the RFP
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Mode of EMD Payment
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Through Karnataka Public Procurement Portal using Credit Card, Debit Card, NEFT or OTC at designated ICICI Bank branches
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Performance Security
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5% of tender amount by successful bidder
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Important Dates and Deadlines
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Event
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Date and Time
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Tender Publishing Date
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09 June 2026, 01:35 PM
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RFP Document Download Start Date
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09 June 2026
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Last Date for Online Queries
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19 June 2026, 05:00 PM
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Pre-Bid Meeting
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17 June 2026, 11:00 AM
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Last Date for Bid Submission
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23 June 2026, 05:00 PM
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Technical Bid Opening Date
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25 June 2026, 11:00 AM
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Financial Bid Opening
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After completion of technical evaluation for technically qualified bidders
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Place of Technical Bid Opening
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Regional Institute of English, South India, Jnanabharathi Campus, Bengaluru – 560056
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Scope of Work
The selected agency will be responsible for providing catering and canteen services at the Regional Institute of English, South India, Bengaluru, for training, workshop and capacity building programs.
The major scope includes:
- Providing canteen services at RIESI, Jnanabharathi Campus, Bengaluru.
- Preparing and serving food in the existing setup of the Working Women Hostel’s Canteen.
- Serving breakfast, tea/coffee, lunch, evening tea/coffee and dinner as per the standard menu.
- Providing unlimited food as specified in the menu, subject to limited items mentioned in the RFP.
- Serving food at 2 to 3 places depending on the number of participants and training programs.
- Deploying sufficient staff to ensure smooth service from 6:00 AM to 10:00 PM.
- Using FSSAI-certified ingredients and maintaining quality standards.
- Ensuring hygienic cooking, serving, cleaning, vessel washing and waste disposal.
- Providing purified drinking water and liquid hand wash at the time of food service.
- Preparing vegetarian and non-vegetarian food separately.
- Arranging additional utensils and equipment, wherever required, at the bidder’s own cost.
- Ensuring food testing by participants/staff before service and preparing alternative food immediately at the bidder’s own cost if food is found unsatisfactory.
- Paying ₹15,000 per month towards electricity, water and maintenance. When no training programs are conducted for a full month, rent will be payable at ₹500 per day for the actual number of program days.
- Starting catering services within 15 days from the date of work order.
Pre-Qualification / Eligibility Criteria
Interested bidders must meet the eligibility and technical requirements stated in the tender document. Key requirements include:
- The bidder must be an eligible service provider meeting the RFP criteria.
- Joint ventures, consortiums and NGOs are not allowed for this tender.
- The bidder must hold a valid FSSAI registration certificate.
- The bidder must have GST registration and PAN.
- The bidder must submit valid registration certificate issued by competent authority or partnership deed, as applicable.
- The bidder must not be blacklisted or de-registered by any Government, quasi-government or other organization.
- The bidder must not be under a declaration of ineligibility for corrupt or fraudulent practices by the Government of Karnataka.
- Bidders from countries sharing a land border with India must comply with competent authority registration requirements.
- The bidder must submit ESI and EPF registration certificate and copy of returns filed for the last financial year.
- The bidder must submit a detailed work plan and methodology for canteen maintenance, hygienic food preparation, staff dress code and personal hygiene of staff.
Financial Criteria
The bidder must demonstrate financial capability as per the RFP:
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Financial Requirement
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Details
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Minimum Average Annual Turnover
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₹70,00,000 during FY 2022-23, 2023-24 and 2024-25
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Net Worth Requirement
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Not specifically mentioned in the tender document
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Financial Documents Required
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Annual turnover statement, balance sheet, profit and loss statement and IT returns for FY 2022-23, 2023-24 and 2024-25, certified by a Chartered Accountant
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Minimum Experience
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Previous work orders for food/catering/canteen maintenance services of value not less than ₹70,00,000 in any one of the last three financial years
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Performance Certificate Requirement
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Satisfactory performance certificate/letter for food/catering/canteen maintenance services of value not less than ₹70,00,000 in any one of the last three financial years
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Higher Evaluation Benefit
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Experience/performance above ₹1,40,00,000 in any one of the specified financial years may receive higher technical marks
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Technical Evaluation Criteria
The tender follows a QCBS evaluation method. The bidder must score at least 75 marks in the technical evaluation to qualify for financial bid opening.
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Evaluation Parameter
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Marks
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Specific experience related to food/catering/canteen maintenance services
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25
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Proposed work plan and methodology for canteen maintenance and hygienic food service
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20
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Annual turnover and financial capability
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25
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FSSAI registration certificate
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30
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Total
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100
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Only bidders meeting the minimum qualifying marks will be considered for financial bid opening.
Tender Fee and EMD Details
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Particular
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Details
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Tender Fee
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₹500
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EMD / Bid Security
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₹1,40,000
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EMD Exemption
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No exemption for MSME/SSI
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Mode of EMD Payment
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Online through Karnataka Public Procurement Portal using Credit Card, Debit Card, NEFT or OTC at designated ICICI Bank branches
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Split EMD
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Not required
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Refund of EMD
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EMD of unsuccessful bidders will be returned after the successful bidder furnishes performance security
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EMD Forfeiture
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EMD may be forfeited if the bidder withdraws the bid during validity or if the successful bidder fails to sign the contract or furnish performance security
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Submission Guidelines
Bidders must submit their proposals online through the Karnataka Public Procurement Portal only. Physical submission of documents will not be accepted. All technical documents must be uploaded before the tender due date and time.
Key submission instructions include:
- Proposals must be submitted in English.
- Technical and financial bids must be submitted under the two-cover system.
- Financial rates must be quoted only on the Karnataka Public Procurement Portal.
- The quoted rate must be inclusive of all taxes.
- Technical proposal must not include any financial information.
- Queries must be uploaded online only through the Karnataka Public Procurement Portal.
- Queries sent by email, letter or any other mode will not be entertained.
- The purchaser will not accept any document that has not been uploaded before the tender due date and time.
- Original/notarized documents may be required later for verification if intimated.
Document Checklist
Bidders should upload the following documents as part of the tender submission:
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Sl. No.
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Document Required
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1
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Earnest Money Deposit details of ₹1,40,000
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2
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FSSAI registration certificate
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3
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GST registration certificate and PAN
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4
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Annual turnover statement, balance sheet, profit and loss statement and IT returns for FY 2022-23, 2023-24 and 2024-25, certified by Chartered Accountant
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5
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Affidavit as per prescribed format
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6
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Previous work orders for food/catering/canteen maintenance services of value not less than ₹70,00,000 in any one of the last three financial years
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7
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Satisfactory performance certificate/letter for food/catering/canteen maintenance services of value not less than ₹70,00,000 in any one of the last three financial years
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8
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Details of existing contracts
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9
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Detailed work plan and methodology for canteen cleanliness, hygienic food preparation, staff dress code and personal hygiene of staff
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10
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Technical Proposal Submission Form
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11
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Details of Service Provider
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12
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Acceptance of Terms of Reference and signature on all pages of Terms of Reference
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13
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Valid registration certificate issued by competent authority or partnership deed in case of partnership firm
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14
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ESI and EPF registration certificate and copy of returns filed for the last financial year
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